Effective Date: 5th May 2026
Website: www.iaedm.org
Organization: International Association of Evangelical Drama Ministers & Moviemakers (IAEDM)
1. Introduction
The International Association of Evangelical Drama Ministers & Moviemakers, IAEDM, respects the privacy of all visitors, national associations, ministry leaders, executives, partners, and users who interact with our website.
This Privacy Policy explains how IAEDM collects, uses, stores, protects, and shares information submitted through this website, including national association registrations, executive profiles, contact information, documents, photos, and communication records.
By using this website, submitting information, or registering a national association, you agree to the practices described in this Privacy Policy.
2. Who We Are
IAEDM is a global umbrella body for national evangelical drama and film ministry associations. IAEDM supports national associations through global affiliation, leadership support, training, collaboration, communication, resource sharing, missions support, and international representation.
IAEDM does not primarily operate as an individual membership platform. Information collected through this website is mainly used to support national associations, emerging national bodies, country executives, partners, and official IAEDM administrative processes.
3. Information We Collect
IAEDM may collect the following categories of information:
A. General Website Information
When you visit the website, we may collect basic technical information such as:
IP address
Browser type
Device type
Pages visited
Time spent on the website
Referral source
Website interaction data
This information helps us improve website performance, security, and user experience.
B. Contact Information
When you complete a contact form, inquiry form, or registration form, we may collect:
Name
Email address
Phone number
WhatsApp number
Country
Organization or ministry name
Message or inquiry details
C. National Association Registration Information
For countries or national associations registering with IAEDM, we may collect:
Country name
National association name
Association acronym
Year founded
Registration status
Legal registration number, where applicable
Official address
Official email
Official phone number
Website
Social media links
Ministry reach information
Number of affiliated ministries or members
Country leadership structure
Regional or state chapter information
D. Executive and Leadership Information
For national association executives, IAEDM may collect:
Full name
Leadership title or position
Country, state, or city
Email address
Phone number
WhatsApp number
SMS-capable number
Profile photograph
Short biography
Ministry or organization represented
Term of office
Public display preference or consent status
E. Uploaded Documents
IAEDM may collect documents uploaded through the website, including:
Certificate of registration
Constitution or bylaws
Leadership appointment documents
Association profile documents
Logos
Reports
Event documents
Inauguration materials
Training or ministry records
F. Community Portal and Communication Data
If the website includes a member portal or country dashboard, IAEDM may collect:
Login information
Messages sent through the platform
Announcements received
Country updates
Event submissions
Prayer requests
Uploaded photos or media
Reports submitted by national associations
4. How We Use Your Information
IAEDM may use collected information to:
Process national association registrations
Review and approve country association applications
Maintain the IAEDM country directory
Display approved country association profiles
Display approved executive information
Communicate with national leaders and country representatives
Support emerging national associations
Coordinate inaugurations and engagement processes
Provide training, resources, and leadership support
Send announcements, updates, invitations, and event information
Maintain accurate global records
Improve website functionality and user experience
Protect the security and integrity of the website
Prepare internal reports and global ministry updates
Support IAEDM departments in carrying out their responsibilities
5. Public and Private Information
IAEDM recognizes that some information may be appropriate for public display, while other information should remain private.
A. Information That May Be Publicly Displayed
With appropriate approval or consent, IAEDM may display:
Country name
National association name
Association acronym
Association logo
Official website
Official email
Official phone or WhatsApp contact
Country status
Public point of contact
Executive names and titles
Approved profile photos
Country events and updates
B. Information Restricted to IAEDM Leaders or Authorized Users
Some information may only be visible to approved IAEDM leaders, country administrators, or authorized users, including:
Full executive contact details
Personal phone numbers
WhatsApp numbers
Internal communication records
Country reports
Leadership notes
Non-public documents
C. Information Kept for IAEDM Administrative Use Only
The following information will generally not be displayed publicly:
Registration certificates
Legal documents
Private addresses
Internal review notes
Sensitive governance documents
Uploaded identification or official documents
Administrative approval records
6. Consent for Executive Information and Photos
IAEDM may collect and display executive names, titles, profile photos, biographies, and contact details as part of country association profiles.
Before personal contact information or profile photos are displayed publicly, IAEDM will seek appropriate consent or authorization from the individual or the relevant national association.
Executives may request correction, restriction, or removal of personal information displayed on the website by contacting IAEDM.
7. How We Share Information
IAEDM does not sell personal information.
IAEDM may share information only when necessary for legitimate organizational, ministry, administrative, legal, or operational purposes, including:
With IAEDM international officers and authorized department leaders
With national association representatives
With regional coordinators or department liaisons
With service providers who help operate the website
With event, communication, email, hosting, or database platforms
When required by law, regulation, legal process, or security concern
When necessary to protect IAEDM, its users, or its ministry operations
Service providers who handle data on behalf of IAEDM are expected to maintain reasonable confidentiality and security protections.
8. Data Storage and Security
IAEDM takes reasonable steps to protect information submitted through the website.
These steps may include:
Secure website hosting
Password-protected dashboards
Role-based access controls
Secure document uploads
Limited administrative access
Data backups
Monitoring for unauthorized access
Use of SSL or HTTPS encryption
However, no website, online platform, or electronic storage system can be guaranteed to be completely secure. Users should avoid submitting unnecessary sensitive information through the website.
9. User Accounts and Passwords
If the website provides user accounts, dashboards, or community portal access, users are responsible for keeping their login information confidential.
Users should not share passwords with unauthorized persons. IAEDM may suspend or restrict access if suspicious, unauthorized, or harmful activity is detected.
10. Cookies and Tracking Technologies
The IAEDM website may use cookies or similar technologies to improve website performance and user experience.
Cookies may help us:
Remember user preferences
Improve login functionality
Understand website traffic
Monitor website performance
Improve security
Analyze how visitors use the website
Users may adjust browser settings to block or delete cookies. Some website features may not function properly if cookies are disabled.
11. Email, SMS, and WhatsApp Communications
By submitting your contact information, you may receive official IAEDM communications, including:
Registration updates
Application status updates
Event invitations
Training announcements
Country engagement updates
Leadership communications
Prayer and mission updates
Administrative notices
Users may request to stop receiving non-essential communications. However, IAEDM may still send essential administrative or registration-related messages.
12. Uploaded Media and Content
Users or national associations may upload photos, videos, logos, documents, reports, or other content.
By uploading content, you confirm that:
You have the right or permission to submit the content.
The content is accurate to the best of your knowledge.
The content does not violate another person’s rights.
IAEDM may use approved content for website, directory, administrative, communication, reporting, and ministry purposes.
IAEDM reserves the right to remove content that is inaccurate, inappropriate, unauthorized, misleading, or inconsistent with IAEDM’s mission and values.
13. Data Accuracy
National associations and authorized country administrators are responsible for keeping their information accurate and updated.
This includes:
Executive names
Contact details
Country status
Association registration information
Websites and social media links
Leadership changes
Ministry reports
Event information
IAEDM may request periodic updates to ensure the global directory remains accurate.
14. Data Retention
IAEDM may retain information for as long as necessary to fulfill organizational, administrative, legal, ministry, historical, or reporting purposes.
Information may be retained to:
Maintain historical country records
Track registration and inauguration status
Preserve leadership history
Support ongoing communication
Comply with legal or administrative obligations
Maintain accurate ministry documentation
Users or associations may request deletion or correction of certain information, subject to IAEDM’s legal, administrative, and historical record needs.
15. International Users
IAEDM serves national associations and ministry leaders across different countries. By submitting information through the website, you understand that your information may be processed, stored, or accessed in countries outside your own.
IAEDM will take reasonable steps to handle international data responsibly and in accordance with this Privacy Policy.
16. Children’s Privacy
The IAEDM website is not intended to collect personal information directly from children.
If children or minors are featured in photos, videos, ministry reports, or event content, the submitting association is responsible for obtaining appropriate parental, guardian, or organizational permission before submitting such content to IAEDM.
If IAEDM becomes aware that a child’s personal information has been submitted without proper authorization, IAEDM may remove the information.
17. Your Rights and Choices
Depending on your location and applicable laws, you may have the right to:
Request access to your personal information
Request correction of inaccurate information
Request removal of certain public information
Request restriction of public display
Withdraw consent for public display of personal contact details
Request deletion of certain information, where appropriate
Opt out of non-essential communications
To make a request, contact IAEDM using the contact details below.
18. Third-Party Links
The IAEDM website may contain links to third-party websites, social media platforms, event platforms, payment platforms, video platforms, or partner websites.
IAEDM is not responsible for the privacy practices, content, or security of third-party websites. Users should review the privacy policies of those external platforms before submitting information to them.
19. Changes to This Privacy Policy
IAEDM may update this Privacy Policy from time to time to reflect changes in website features, registration systems, legal requirements, or organizational practices.
When updates are made, the effective date at the top of this page will be revised. Continued use of the website after changes are posted means you accept the updated Privacy Policy.
20. Contact IAEDM
For privacy questions, corrections, removal requests, or concerns about how information is handled, please contact:
International Association of Evangelical Drama Ministers & Moviemakers
Email: info@iaedm.org
Website: www.iaedm.org